FFL Elite
Migration Hub

Switching to FFL Elite Suite from Gun Store Master

If your records currently live inside a retail-first system, migration is mostly about separating what is regulatory from what is operational — and we do exactly that by design.

Start your free trial See pricing

Why dealers switch

  • A purpose-built, append-only bound book with full correction and void history instead of editable rows.
  • Native electronic 4473 with a token-scoped buyer session — the buyer completes Section B on their own device without touching your system.
  • NICS workflow with Brady Date follow-up assistance built into the transfer.
  • Operations tools (POs, receiving, valuation, aging, margins) that sit alongside compliance rather than on top of it.

What can be imported

Comes across

  • Firearm inventory with serial numbers and descriptors
  • Acquisition and disposition history where exportable
  • Customer and vendor records for Dealer Operations

Stays behind

  • Retail POS receipts and tax records
  • Non-firearm SKU catalogs (accessories, ammunition inventory)

How RecordSync validates your imported data

  • Every imported row is parsed, normalized and previewed before anything is written — you approve the mapping first.
  • RecordSync compares imported records against your authoritative Suite records and explains each difference instead of silently overwriting.
  • Match confidence is explainable: exact serial matches, normalized matches and fuzzy candidates are labeled so you can see why two records were paired.
  • Anything unclear becomes a finding in Records Needing Review rather than a silent change to a regulatory record.
  • Import provenance is stored with a file checksum, so every record can be traced back to the file and mapping it came from.

What the migration looks like

  1. 1. Export from your current system

    Pull a full acquisition and disposition export as CSV or XLSX. Include open (in-inventory) and closed (disposed) records so your history stays intact.

  2. 2. Upload and map your columns

    The migration wizard reads your headers and proposes a mapping. You confirm or adjust each field — serial number, manufacturer, importer, model, caliber, type, acquisition and disposition details.

  3. 3. Review the validation preview

    Before a single record is written, you see row counts, warnings, blocking errors and duplicate candidates. Fix, skip or accept — you stay in control.

  4. 4. Commit with provenance

    Approved rows are written to the bound book as an append-only import batch, stamped with the source file, checksum and the user who approved it.

  5. 5. Reconcile with RecordSync

    Compare the imported set against eForms exports or a second system. Differences are surfaced for your confirmation — never auto-applied.

Your first five minutes

Create your workspace, upload your Gun Store Master export, confirm the column mapping, finish a short onboarding checklist and record your first acquisition. No implementation project, no setup fee, no scheduled kickoff call.

Migration questions

Why we approach migration differently

Retail systems tend to blur the line between selling and recordkeeping. We keep that line bright: the bound book is authoritative, append-only and never edited by an operational workflow.

Read our philosophy

Other migration guides

From FastBoundFrom FFL BossFrom OrchidFrom Spreadsheets

14 days free · No card required

Start free trial